What is Personal Data?
Personal data is any type of information that can be used to directly or indirectly identify an individual. The list includes but not limited to:
- Addresses (physical/email)
- Date of birth
- IP addresses
- Contact number
- Financial information such as debit or credit card details
Further, these regulations don’t just end at your website/app. Any tool that collects information from your sites like analytics services, online forms, or chat widgets, requires a such policy too.
Any site that gathers any data about its users, requires displaying the policy. This includes any website, mobile app, e-commerce store, blog, SaaS application, desktop service, Facebook/Instagram page & app. This list below isn’t a complete list but it shows general scenarios of collecting users’ data.
- Track visitor’s location
- Even have a signup form
- Send promotional emails
- Display ads
- Accept payments
- Submit your apps to distribution platforms
- Use third-party tools such as Google Analytics, Facebook login
- And many more…
Why is it needed?
Finally, Privacy Policies provide a safeguard for both you and your visitors. The general public and authorities both expect to see them. You build trust among your site/app visitors by being clear about what your privacy practices are.
There are some significant limitations to the free plan. It doesn’t provide embed code to display the policy directly on your website. You get a link to place on your site that redirects to your policy page hosted on their website. Also, it comes branded with Termly’s logo.
You can take full advantage of Termly’s high-quality policy generation service only after the Pro package signup. This premium plan comes with a monthly/yearly subscription. You can also create all other necessary documents with the premium package.
The PrivacyPolicies website allows you to create various statements for websites as well as apps. These include Privacy Policies, Terms & Conditions, EULA, Disclaimers, Cookie Policies, and Return Policies.
Additionally, PrivacyPolicies has provided various free templates for Privacy, Terms & Conditions, Cookies as well as GDPR Policies. You can download and edit these templates as per your need and place them on your website, app, or blog.
The free plan not only hosts the page for you but also applies timely revision at no cost. However, you need a premium plan to download the created policy in various formats. So free plan might not suit you if you wish to download and place the policy on your website/app.
The premium version is quite affordable and requires only a one-time payment. It adds additional clauses for various purposes like payment processing, GDPR.
TermsFeed creates legal agreements and policies for your website or app according to specific business needs. This generator is extremely easy to use and takes around 5 to 8 minutes.
Additionally, TermsFeed offers to host the generated policy for free or let you download it. It also revises policies regularly and notifies you when major updates are required. So it is complete peace of mind.
Also, the website has absolutely free tools to generate Cookie Consent, CCPA Opt-out, and I Agree on Checkbox. Simply select your preferences and customization options and place the generated code on your website.
You can download a number of free templates to manually edit and use in your website, e-commerce app, and blog as well.
The tool generates policies for a website at no cost. However, it charges a nominal fee of $9 to create the same for an app. Also, there are paid plans for optional premium agreements.
This program is optimized for all customer scenarios including app, e-commerce, startup, SaaS, publisher, blog, personal or enterprise site. Also, iubenda offers you to generate required policies in 10 languages along with English.
The company has received a 4.8-star rating out of five. Also, it has more than 60,000 clients spanned beyond 100 countries. Honda, Massachusetts Institute of Technology, Boggi are a few to name.
These plans start from $29 per year and renew on a monthly/yearly basis. But it is worth paying for the sheer quality of the statements by iubenda. I recommend it only if you have a complex business model and use a large number of personal data.
Luckily, there is an exciting offer for you. Use this link below to get a 10% discount on your first purchase at iubenda.
Also, you can create the policy in English (USA), English (UK), and Español language using premium plans. For additional translations, the site charges $10 each.
I like the intuitive and no fuss interface of this website. I recommend this tool for smaller websites and businesses with limited requirements.
WebsitePolicies is a nice tool to generate legal documents for apps, websites, e-commerce stores as well as blogs at no cost. You can create policies for Acceptable Use, Cookie, Disclaimer, Cookie Consent banner, DMCA, Refund, Privacy, and Terms & Conditions.
These free legal policies are fully compliant with various international laws. Furthermore, there is no restriction to download these documents in the free version.
However, WebsitePolicies branding appears in free agreements. To get rid of it, you need to buy the premium package. The paid plan reasonably costs around $20 per policy and it is a one-time payment. Also, their bundle packages let you save a significant amount.
The premium package is suitable for commercial use. It comes with comprehensive clauses and provisions as well as free lifetime automatic updates.
The list doesn’t end here. You can use its free templates or download the ready policy for your website at any time. FreePrivacyPolicy also offers a free and customizable Cookie Consent banner for your website.
This one is particularly helpful for e-commerce websites and businesses. Shopify is mainly an e-commerce platform but it offers free legal agreement generator tools for your online store.
The tool is pretty simple and requires only your company information and website name. You may choose any other option listed here if you need something with additional clauses.
The link below will open a new tab that would display all the free tools Shopify offers along with policy generators. There you can select the one that you need and process ahead.
Firebase App Generator provides the feature to include links to a number of third-party services. So you can easily include Google Play, analytics as well as advertising service’s policies.
In this section, I’m mentioning additional documents you should place on your website or app.
Terms & Conditions
Terms and Conditions are rules by which one must agree to abide in order to use a service. Some quick examples are, permitted uses of the content available on a website, rules related to the suspension of a user’s account.
Cookie Consent and Cookies Policy
Cookies allow the site to remember your device as well as your interactions which is useful for a number of different purposes. Like cookies can help a website to remember your credentials so that you won’t need to reenter it again next time.
Return and Refund Policy
A Return and Refund Policy is the statement where you inform customers about your policies regarding returns and refunds of products you sell. It’s a very important agreement that an e-commerce store needs.
A Return and Refund Policy is required to be able to control your return terms. Additionally, some laws enforce you to accept all returns in a minimum timeframe if you don’t have such a Return & Refund Policy.
Disclaimers for Websites and Apps
A Disclaimer is a statement to limit your liability that denies something, especially responsibility. Although, many businesses prefer to have a Disclaimer section in Terms and Conditions instead of a dedicated page.
For example, you may see a section titled “Disclaimer of Warranties and Limitation of Liability” on the T&C page of various e-commerce websites.
A Disclosure is a notice or a statement that lets your users know about your affiliations with third-parties. It is completely different from a Disclaimer.
Disclosure is a compulsory document for blogs to put. Blogs are being rewarded for their content by affiliate programs. So revealing this fact to visitors helps them make informed decisions within your website.
Additionally, the Federal Trade Commission in the US requires websites to disclose their relationship with other brands if they use affiliate links in their content. Similarly, affiliate programs also want you to specifically disclose the relationship else your commission would be disqualified.
The first recommended place to put a Disclosure is, at the beginning of the page that contains affiliation links. Then keep a detailed statement on a dedicated page and add a link to it in the footer of your website. Our Affiliate Disclosure on this site is such an example.
Affiliations in blogs aren’t the only kind of Disclosure. One another form could be like, “Disclosure: I work for this company.”. This is essential to reveal such relevant information to let visitors stay well-informed.
DMCA stands for Digital Millennium Copyright Act. It’s a way to protect your intellectual property from unauthorized use and get it removed from infringing sources. DMCA a US copyright law that criminalizes the unlawful use of copyrighted materials.
Although DMCA applies in the US, similar copyright acts exist in the majority of countries. Additionally, there are around 200 countries who have signed to World Intellectual Property Organizations (WIPO) treatment.
As a result, businesses, platforms, and hosting providers in these countries accept DMCA takedown notices. However, there are less than 10 countries as well that have ignored DMCA.
The DMCA applies to a variety of content including graphics, artwork, software, text, music as well as video. So it is advisable to generate and place a DMCA policy on the website or app to protect your intellectual properties.
End-User License Agreement (EULA)
An End-User License Agreement (EULA) is a contract between a person who buys, installs, or downloads software, and the software developer/vendor. A EULA usually defines:
- Rights and restrictions that apply to the software
- Rights that the buyer may have or may not have
- Copyright property, license information, warranty and liability details
This agreement is typically presented to users during the installation/setup stage and comes into effect only if the user agrees. Also, the installation process completes thereafter only upon acceptance.
EULA is quite important for software, SaaS, and apps developers. Other popular names for this document are Software License Agreement and Licensed Application End-User Agreement. Most of the policy generator programs listed in this article help you to smoothly create an End-User License Agreement.